Three pillars, one record per vehicle
FleetSight is deployed as a single platform with three operating surfaces — detection, pipeline and maintenance — sharing the same per-vehicle record across every company in your group.
Pillar 01
Vehicle-level condition & compliance detection
Field officers photograph vehicles during routine checks. FleetSight reads those photos and the accompanying documents, and maintains a live condition and compliance record for every asset in your portfolio.
What it does
- Damage and wear detection: dents, panel damage, cracked glass, tyre tread wear, fluid leaks and missing components, scored per vehicle with the source image attached.
- Document capture: roadworthiness certificates, insurance, vehicle licence and inspection reports read from photographs, with expiry dates extracted and tracked.
- Expiry countdowns and escalation so no vehicle enters service on lapsed papers.
- Change tracking between inspections, so a new dent or a worsening leak is visible as a delta, not just a state.
Operator outcomes
- Every vehicle carries a current, evidenced status
- Compliance lapses surface weeks before enforcement does
- Condition disputes close with dated photographic proof
Pillar 02
Trip, allocation & handover pipeline
Bookings, driver assignments, depot transfers and customer handovers usually live across WhatsApp, paper forms and a shared sheet. FleetSight consolidates them into one auditable timeline per vehicle.
What it does
- Allocation view showing which vehicles are deployable, assigned, in transit or grounded — filtered by depot, contract or client.
- Structured handover: outbound and inbound condition capture, driver identity, odometer, fuel and time stamps.
- Automatic comparison of return photos against the outbound record to flag new damage.
- Full chain of custody per vehicle, from dealership forecourt to rental customer to service bay.
Operator outcomes
- One source of truth for who had which vehicle, when
- Handover disputes resolved in minutes
- No more capacity lost to vehicles recorded in the wrong place
Pillar 03
Maintenance alerts & reporting
Detection is only useful if it reaches the person holding the spanner. FleetSight converts findings into work orders for mechanics and rolls the same data up into portfolio reporting for leadership.
What it does
- Work orders routed to the right depot, bay and technician with severity, photo evidence and suggested parts attached.
- Service-interval and mileage-based scheduling alongside condition-triggered jobs.
- Cost tracking per vehicle: parts, labour, downtime days and repeat-fault history.
- Board and client reporting by contract, depot or vehicle class — exportable and photo-backed.
Operator outcomes
- Maintenance spend directed at the vehicles that need it
- Faster turnaround from detection to repair completion
- Reporting that stands up to auditors, insurers and regulators
See the three pillars against your own fleet
Send us a week of your existing inspection photos and we'll show you what FleetSight reads from them — no integration required for the first pass.